Privacy Policy

1. Introduction

Welcome to AI In Tables ("we," "our," or "us"). We respect your privacy and are committed to protecting your personal data. This privacy policy explains how we collect, use, and safeguard your information when you use our service.

AI In Tables is a knowledge platform providing AI engineering documentation and resources. We are committed to transparency about our data practices and compliance with applicable data protection laws, including the EU General Data Protection Regulation (GDPR).

2. Information We Collect

2.1 Information You Provide

• Account Information: When you create an account, we collect your email address and name.
• Payment Information: Payment processing is handled by Stripe. We do not store your full credit card details. We receive limited information from Stripe such as the last 4 digits of your card, card brand, and expiration date.
• Subscription Information: Details about your subscription plan, status, and billing history.

2.2 Information We Collect Automatically

• Usage Data: Information about how you interact with our service, including pages visited, time spent on pages, and features used (collected via Vercel Analytics).
• Device Information: Browser type, operating system, device type, and IP address.
• Performance Data: Page load times and performance metrics (collected via Vercel Speed Insights).
• Geolocation: Approximate location (country-level) to determine applicable privacy regulations.

2.3 Cookies and Local Storage

We use the following types of cookies and local storage:

• Essential Cookies: Required for authentication, security, and basic site functionality. These cannot be disabled as they are necessary for the service to work.
• Analytics Cookies: Used to understand how visitors interact with our site (Vercel Analytics). These can be disabled through our cookie consent banner (EU users) or browser settings.
• Local Storage: Used to store UI preferences such as sidebar visibility and panel widths. This data never leaves your device.

3. How We Use Your Information

We use your information for the following purposes:

• Provide and Maintain Service: To create and manage your account, process payments, and deliver the content and features you've subscribed to.
• Improve Our Service: To understand how users interact with our platform and identify areas for improvement.
• Customer Support: To respond to your inquiries and provide technical support.
• Security and Fraud Prevention: To protect against unauthorized access, abuse, and fraud.
• Legal Compliance: To comply with applicable laws, regulations, and legal processes.
• Communications: To send you service-related notifications, subscription updates, and (with your consent) occasional product updates.

4. Legal Basis for Processing (EU Users)

For users in the European Union, we process your personal data based on the following legal grounds:

• Contract Performance: Processing necessary to provide the service you've subscribed to.
• Consent: For analytics cookies and marketing communications (where required).
• Legitimate Interests: For service improvement, security, and fraud prevention, where such interests are not overridden by your rights.
• Legal Obligation: To comply with applicable laws and regulations.

5. How We Share Your Information

We share your information only in the following limited circumstances:

5.1 Service Providers

• Convex: Database and backend services (convex.dev) - stores your account information and subscription data.
• Stripe: Payment processing (stripe.com) - handles all payment transactions.
• Vercel: Hosting and infrastructure (vercel.com) - hosts our application and provides analytics services.

5.2 Legal Requirements

We may disclose your information if required by law, court order, or governmental authority, or to protect our rights, property, or safety.

5.3 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity. We will notify you of any such change.

6. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy:

• Account Data: Retained while your account is active and for 90 days after account deletion (to allow for account recovery).
• Payment Records: Retained for 7 years to comply with tax and accounting regulations.
• Analytics Data: Aggregated and anonymized data may be retained indefinitely for statistical purposes.
• Logs and Security Data: Retained for 90 days for security and troubleshooting purposes.

7. Your Rights and Choices

You have the following rights regarding your personal data:

7.1 All Users

• Access and Update: You can access and update your account information (name) through your account settings page. To change your email address, please contact support.
• Export Your Data: You can download all your personal data in JSON format through your account settings page. This includes your profile, subscription history, and all account data.
• Delete Account: You can schedule your account for deletion through your account settings page. Your data will be permanently removed after a 90-day grace period. You can cancel the deletion within this period by logging back in.
• Cookie Preferences: You can manage your cookie preferences through our cookie consent banner (EU users) or reset them in your account settings.

7.2 Additional Rights for EU Users (GDPR)

• Right to Access: Request a copy of all personal data we hold about you. You can download this directly from your account settings.
• Right to Rectification: Correct inaccurate or incomplete personal data through your account settings or by contacting us.
• Right to Erasure: Request deletion of your personal data ("right to be forgotten") through your account settings.
• Right to Data Portability: Receive your data in a structured, machine-readable format (JSON export available in account settings).
• Right to Restrict Processing: Limit how we use your data in certain circumstances. Contact us to exercise this right.
• Right to Object: Object to processing based on legitimate interests. Contact us to exercise this right.
• Right to Withdraw Consent: Withdraw consent for processing at any time (doesn't affect lawfulness of processing before withdrawal). Manage cookie consent through your settings.

Most data rights can be exercised directly through your account settings page. For additional requests or assistance, please contact us at support@aiintables.com. We will respond within 30 days.

8. Data Security

We implement industry-standard security measures to protect your personal data, including:

• Encryption of data in transit (HTTPS/TLS)
• Encryption of sensitive data at rest
• Regular security audits and monitoring
• Access controls and authentication mechanisms
• Secure payment processing through PCI-DSS compliant providers (Stripe)

However, no method of transmission over the internet is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws.

For EU users, we ensure that such transfers comply with GDPR requirements through:

• Standard Contractual Clauses (SCCs) approved by the European Commission
• Processing by service providers certified under relevant privacy frameworks
• Adequate data protection measures as required by law

10. Children's Privacy

Our service is not intended for users under the age of 16. We do not knowingly collect personal information from children under 16. If we become aware that we have collected personal data from a child under 16, we will take steps to delete such information promptly.

11. Changes to This Privacy Policy

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by:

• Posting the updated policy on this page with a new "Last Updated" date
• Sending you an email notification (for significant changes)
• Displaying a prominent notice on our website

Your continued use of our service after changes become effective constitutes acceptance of the updated policy.

12. Contact Us

If you have any questions, concerns, or requests regarding this privacy policy or our data practices, please contact us at:

EU Users: You also have the right to lodge a complaint with your local data protection authority if you believe we have not complied with applicable data protection laws.

13. Cookie Policy

For detailed information about the cookies we use and how to manage them, please see our cookie consent banner. EU users can customize their cookie preferences at any time.